Inventory Controller | Retail

Job description / Role

Employment: Full Time

Company overview

Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration, and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role

The job holder will be responsible to follow operating procedures, provide inventory control service, ensuring that the stocks are available when needed and that stock movement is accurately tracked and maintained throughout the entire process and stock loss risks are absolutely minimized.

• Control the product's inputs and outputs from warehouses and other stores. Stock discrepancy during receiving must be escalated to the supplier or sender by raising an SRD report. Coordinate until the SRDs are adjusted in the system.
• Track and update stocks both on incoming and outgoing log books and in the system.
• Avoid product shortages by investigating on a weekly basis. Perform investigations based on stock accuracy checks. Segregate damages in the stock room and ensure the movement of the damaged units.
• Support management with the required reports and feedback.
• Prepare the store for marketing events (if any), arrange for stock count procedures (additional cartons and segregating stocks for easy scanning and counting purposes).
• Missing barcodes - must accurately record the quality, quantity, type, style, and any other characteristics of the inventory so the store team has a clear understanding of what is and isn't available in case a barcode is unidentifiable. This needs to be sent to the brand team in Dubai for further assistance with the barcode. All such merchandise is to be separately put up in the stock room with the updated information in the form of a report to the OPM on a monthly basis.
• Be present during any maintenance-related work activity in the store (often at night after store closing).
• Be involved in the annual business planning and also manage monthly budgets.
• Create purchase orders if required, track invoices, and ensure the work is completed within the allocated SLA and invoiced by the service provider.
• Manage all the non-merchandise assets stored inside stock rooms for business-related activity purposes.
• Ensure that all policies and procedures relating to admin and stock movement processes are strictly adhered to.
• Follow SOP guidelines and inform management of any breaches of SOP.
• Process any inventory adjustments, such as for monthly damages, expired items, testers, transfers, and any special orders.
• Maintain accurate records for stock movement within the business.
• Where required, apply for any relevant promotional permits.
• Monitor DSR (Daily Sales Reconciliation) and ensure documentation is compliant including the following: reconciliation of cash and other tenders, daily audit of reports and collections, banking and foreign exchange, store petty cash, tallying of safe fund daily, credit card reconciliation, and other non-cash tenders reconciliation.
• Ensure all sales are reflected in SAP.
• Investigate any discrepancies between SAP and Rpro by monitoring IDocs and missing transactions to resolve issues and raise IT calls as needed.
• Verify and process all invoices from suppliers and contractors with the payments team. Follow-up must be maintained to track pending invoices and flag pending payments. Maintain liaison with suppliers to clear any outstanding payments.
• Prepare sales reports.
• Prepare stock reports.

• Minimum experience and knowledge: 3-4 years in retail stock handling role in the local market is a must.
• Job-specific and technical skills required to complete the tasks: good IT skills; qualifications from supply chain management or logistics institute are beneficial.

What equips you for the role

Education: Diploma or high school.

We're here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Our global talent acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our values of respect, integrity, collaboration, and excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

About the Company

Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.

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